Reserve Information for Instructors
What can I place on reserve and where will my students find it?
Your students see a complete list of all materials both hardcopy and electronic in Ares our online reserves system. Students access electronic reserves in Ares. For journal articles, Ares can link directly to content that is available through the libraries’ subscription databases. We create PDFs of photocopied book chapters and journal articles that are not already available online and make them accessible to students through Ares.
Students can find hardcopy material owned by the library such as books and DVDs behind the desk. We loan the material for 2 hours, 1 day or 3 days.
When should I submit your reserve items?
We ask instructors to submit reserve requests as early as possible. You can speed the process along by creating the records in Ares. Speak with a librarian if the library does not own the item you need. Purchasing and processing new items can take some time.
How should I submit my reserve items?
Create courses, submit requests and add course reserve lists in Ares. All Instructors can have an account. You can make your TA a Full Proxy User and give them permission to create reserve items for you. Our staff will see the records and begin the process of placing material on reserve.
We can also process electronic reserves through Ares. Students will not see the item in Ares until we link directly to content that is available through the libraries’ subscription databases or create a link to a PDF file after we receive a photocopy.
How do I access Ares?
Access your Ares account at http://ares.wustl.edu/ares/.
- Login with your WUSTL Key and password.
- After the first login, you may need to wait for library staff to verify your instructor status. You will receive an email confirmation when you can access the instructor tools.
- Instructions are available here to help you get started: http://library.wustl.edu/eres/ares_instructions_faculty.doc.
What is the class password?
Ares requires a class password when there are items on electronic reserve. Tell your students the class password. Students must enter this password when they add the class to their “My Classes” list.
Can I still submit paper forms?
As an alternative, you can submit a paper form. You can pick up paper forms at the front desk, or download a form here:
- Course Information Form (includes space for a list of hardcopy material)
- Book Chapter Submission Form
- Journal Article Submission Form
For each electronic reserve item, please complete either a Book Chapter Submission Form or Journal Article Submission Form. (We are no longer using the ERes Cover Sheets.)
What about Copyrights?
Because of copyright considerations, no more than 30% of the content of a book or journal may be added to electronic reserve. Instructors are responsible for operating within fair use guidelines when placing material on reserve.
What format should I use for book chapters and journal articles?
For book chapters, provide an unstapled, legible, single and/or double-sided photocopy of each reading to be scanned. Include the front matter of the volume (the first few pages, which display bibliographic information).
For journal articles, Ares can link directly to content that is available through the libraries’ subscription databases. If an article exists as an online full-text, we prefer to link to it. Contact us if you are not sure whether an article is available online – we can double-check before you make a copy. For all other articles provide an unstapled, legible photocopy of the article. Include the name of the journal, article title and author.
Can Library Staff photocopy the articles?
Library staff cannot photocopy articles for Ares and are unable to process submissions with incorrect formatting.
What if I have more questions?
If you have questions about reserves at the Art and Architecture Library, please contact the Art & Architecture Library staff at 935-5268 or email dhanniba@.wustl.edu.