Managing Instructor ERes Accounts

To manage a course web site, instructors must have an ERes account and account password. If you already have materials on electronic reserve, an account was created for you. If you have an account, contact the Art and Architecture Library to get your account password. This password will be different than the password you create for your course and circulate to your students. If you don't have an account and want to create one, contact Art and Architecture Library.

Instructors are responsible for operating within fair use guidelines when placing material on reserve. For further copyright information see the University Copyright Website. Please also read our Library Copyright Best Practices.

Each reading must begin with a completed ERes Coversheet. The ERes Cover Sheet is scanned as the first page of the reading and contains the bibliographic source information and copyright notice. For further information about formatting ERes documents, see ERes Procedures for Instructors.

Below are some instructions to get you started managing your ERes Course Account. If you have questions about placing materials on Electronic Reserve, please contact the Art and Architecture Library, or call 935-5268.

To Log In to ERes

1. Login to ERes
2. Select Admin Login from upper right corner of screen.
3. Enter your Username and Password.
4. Select Login.

To Create a New ERes Course Account

1. Select Course Reserve Pages.
2. Select Add Course Reserves Page.
3. Enter information in red:
       Department--select your department from the dropdown menu.
       Course Number--enter the course number only (example: 3527). The department
       abbreviation will be populated by the system.
       Course Name--enter the course name exactly as it appears in the course catalogue.
       Term--select the term from the dropdown menu.
       Year--select the year from the dropdown menu.
       Instructor--select your name from the dropdown menu. If your name does not appear in
       the menu, contact the Art and Architecture Library.
       Password--enter a 5-8 character word. Please make sure to give the password to the
       students in your course.
       Additional Instructors--click to open a new window. Select the names of additional
       instructors and teaching assistants.
4. Optional information (fields in black) can be used to give your students further information about the course. Experiment with these fields to see which are useful for your course.
5. Select Save to complete course creation.

To Manage an Existing ERes Course Account

1. Select Main Menu from upper right corner of the screen.
2. Select Course Reserve Pages.
3. Select Show Search Options at the top of the search box.
4. In the field for Instructor enter the instructor's last name.
5. Select Search.
6. Mark the box next to the course you wish to modify.
7. Select Modify Selected.
8. Follow steps 3-5 to Create a New ERes Course Account to add or modify course information.

To Create a Folder to Organize Readings

1. Select Main Menu from upper right corner of the screen.
2. Select Course Reserve Pages.
3. Select Show Search Options at the top of the search box.
4. In the field for Instructor enter the instructor's last name.
5. Select Search.
6. Select the blue course number from the list below.
7. Select Accept. A new window will appear.
8. Select the Page Management tab.
9. Select Manage Folders.
10. Select Add Folder.
11. In the red Folder Title field enter the name of the file (example: Week One Readings).
12. Optional information (fields in black) can be used to further manage your readings. Experiment with these fields to see which are useful for your course. Do not use the Password field unless you want to give an additional password to certain folders. This password field is different than your course password.
13. Select Save.
14. Close the window when you have finished adding folders.

To Add a Document to an ERes Course Account

1. Select Main Menu from upper right corner of the screen.
2. Select Course Reserve Pages.
3. Select Show Search Options at the top of the search box.
4. In the field for Instructor enter the instructor's last name.
5. Select Search.
6. Select the blue course number from the list below.
7. Select Accept. A new window will open.
8. Select Documents and Copyright. A new window will open.
9. Select Add Document.
10. Select Add a new document.
11. In the red title field enter information about the reading. Information should correspond to the way the reading is listed on your syllabus. The format the library uses is: the last name of the author of the reading followed by a colon and the title of the reading followed by the source in parentheses (example: Sauerlander: Subject Matter (Gothic Sculpture in France)). For alpha-ordered lists, do not include beginning articles a, an, the (example: The Familiar and the Unfamiliar).
12. Optional information (fields in black) can be used to give your students further information about the reading. Experiment with these fields to see which are useful for your course. If you created folders, choose the appropriate folder from the Place in Folder dropdown menu. Do not use the Password field unless you want to give an additional password to certain readings. This password field is different than your course password.
13. Select Save. A new window will appear.
14. Select Transfer files to server at the top of the window.
15. Browse and select the file from your computer.
16. Select Upload.
17. It will take a moment for the file to transfer. Wait until you see Success! in green at the top of the window. Close the window.
18. Click on the green paper clip next to the file you wish to attach. (The PDF you just uploaded). This staging area is shared by everyone. Please do not attach or delete documents other than your own. You can view the document and confirm it is yours by clicking the document name.
19. Wait until you see Success! in green at the top of the window. Close the window.
20. Select the Documents tab and scroll down to make sure the file you loaded is there. If it does not have a number in the Size (KB) column that means it did not load correctly. Follow steps 1-5 to Delete a Document or URL from a Course Account and repeat steps 1-20. Files larger than 3,000 kb will take students a very long time to download or print. See ERes Procedures for Instructors.

To Add a Stable URL to an ERes Course Account

1. Follow steps 1-10 to Add a Document to an ERes Course Account.
2. In the red Title field enter a title for the URL, preferably one that corresponds to the course syllabus.
3. In the Step Two: Provide Optional Information box select Web Link and a new field will appear.
4. Paste a stable URL into the field.
5. Select Save.
6. Close the Transfer files to server window.
7. Select the Documents tab and scroll down to make sure the web page you loaded is there.

To Delete a Document or URL from a Course Account

1. Select the Page Management tab.
2. Select Documents and Copyright.
3. Check the box next to the document or URL from the list below that you wish to delete.
4. Select Remove Selected. A new window will open.
5. Select Remove.

To Access Student View of ERes Account

1. Open Electronic Reserves and Reserves Pages.
2. Search for your course.
3. In the Course Number column click on your course number.
4. A new window will appear with all of the documents loaded for your course.