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Exhibition Guidelines

Home | Guidelines |Other University & Library Exhibitions

Eligible Exhibitors

  • Washington University Libraries' staff

  • Other Washington University Departments

  • Washington University student groups and affliates

  • Community groups and organizations affliated with Washington University


  • Exhibition space is granted on a first-come basis and should be requested well in advance of the desired exhibit date. If the exhibitor is unable to mount his exhibition, please notify the exhibit committee as soon as possible.

  • Exhibitors are responsible for installation and removal of their display items.

  • Exhibitors assume all risk of damage or loss of their materials. Inclusion of valuable objects in displays is strongly discouraged. The library is not responsible for display items that are damaged, lost or stolen.

  • Exhibitors are responsible for providing all materials for their exhibits.

  • Exhibitors are required to check out all library books that are used in their exhibits. Rubber bands, paper clips, post-it notes, sticky tape and other foreign substances should not be used on or in library materials. Books should lie flat or be placed on cradles or stands to prevent damage to the pages or spine. Library reference service is available to exhibitors for guidance in the location of relevant library materials and consultation on exhibit technique.

  • Exhibitors are expected to leave the exhibit cases in the same condition in which they were found.

  • Exhibitors must provide the name and the title of the exhibit. A sign with the title of the exhibit will be on display with the exhibit. The sign should not be affixed to the glass by means of any adhesive substance.


  • Exhibitions should reflect the academic, cultural, historical, scientific or social concerns of the University and its community, informing, educating and enriching the public.

  • Exhibitions that editorialize personal or partisan opinions or viewpoints will not be approved.

  • Exhibitions may include; books, book jackets, periodicals, posters, artwork, handicrafts, and other material that will visually enhance the exhibit.

  • Exhibitions may be reserved for one week to one month; extensions will be granted, if no other exhibits are scheduled.

  • Exhibition signage and written materials should be neat and accurate.

  • Exhibitions will be publicized, in some cases.