University Libraries

ERes Help for Instructors

ERes is a web-based electronic reserves management system. With it you can manage course material on the web. If you prefer, the Library will continue to process all reserve material, including scanning paper documents for placement on ERes. However, you have the option of managing your own ERes course website and the material placed on it. Only reserve material in electronic format can be placed on ERes. Other course material may be placed on standard reserves in various libraries.

NOTE: If you want to reuse materials placed on ERes in a previous semester, you do not need to submit copies again. Ask reserves staff to reactivate your course and/or readings.

Every article delivered to Reserves for scanning into ERes must have a cover sheet. Each group of material dropped off must also have an ERes Submission Form so we know which class the material is for.

ERes URL: eres.wustl.edu
ERes fax: 935-5768 (You must include an ERes Cover Sheet. Click here for a copy.)

To view course materials, from the ERes homepage simply click on the Electronic Reserves and Reserves Pages link. Search by department or instructor and then select your course.

ERes course web sites are password protected. When your course is created, you will be given the password. Please make sure that students in your course are given the password.

Instructors are responsible for operating within fair use guidelines when placing material on reserve. For copyright information, including a guide to University faculty, please refer to the University copyright website at: http://www.wustl.edu/copyright Please also read our Library Copyright Best Practices

To manage a course web site, Instructors must have an ERes account created by library staff. This will happen automatically if you place photocopies or electronic files on reserve. Call Olin Reserve to get your account password. If you don't have an account and want to create a course web site in order to add/delete course readings on your own, call or e-mail Olin Reserve and ask for an account.

SAFARI ACCESS PROBLEMS: If you are using the Safari web browser and cannot login, logout, or access coursepages, please try the following instructions:

1. Open your Safari browser, and then select "Preferences" from the "Safari" menu.
2. In the "Preferences" window click the "Security" icon and then the "Show Cookies" button.
3. Click the "Remove All" button and then click "Done".
4. Close the "Preferences" window and then quit Safari.
5. Restart Safari and try to recreate the problem by logging in or going to a coursepage.

CREATING A COURSE WEB PAGE

1. From the main ERes homepage, select "Admin Login"
2. Login
3. Select "Course Reserves Pages"
4. Select "Add Course Reserves Page"
5. Select the appropriate department from drop-down menu
6. Enter Course Number: Enter the number only. The department abbreviation will be provided by the system.
7. Enter Course Name: Type course name exactly as it appears in the course catalog
8. Term and Year
9. OPTIONAL: Course Information- Instructors could use this to give students additional information about a course.
10. Course Password: Enter a 5-8 digit word. The instructor will be responsible for giving the password to the students.
11. Add the names of any teaching assistants
12. Document Ordering: Select Alphabetic (sorts documents in alphabetical order). Custom allows you to manually order the list of documents (useful if you prefer a special organization such as chronological by assignment date).
13. Document Ordering: Select Alphabetic (sorts documents in alphabetical order). Custom allows you to manually order the list of documents (useful if you prefer a special organization such as chronological by assignment date).
14. Select Save to complete course creation

COURSE PAGE MANAGEMENT

1. From the main ERes homepage, select "Admin Login"
2. Login
3. Select "Course Reserve Pages"

NOTE: Check the BOX of a course ONLY if you wish to change the course information (instructor, semester, course name or number). Once box is checked, select "Modify Selected'.
4. Click on the course NAME if you wish to add documents or links to your course. See instructions below for adding documents. Select "Page Management" tab
• Course Reserves Page Settings (Modify a Course) Use to change the course information (instructor, semester, course name or number)
• Crosslistings: Select Department from drop down list. Enter course number and course name
• Re-Order Documents: This allows documents in "time order" to be repositioned on a course web site. Most courses will use alphabetical order.
• Folders: An instructor may group documents together into folders. See instructions below.
• Student Email List: Instructors may use this function to make a course announcement.

Adding Documents
Any document in electronic format may be added to the ERes system. Documents that are not currently in electronic format may be digitized by faxing them to the ERes server at 935-5768. All documents should have an ERes cover sheet giving the full citation and copyright statement. Click here for a copy.

NOTE: Files larger than 3,000 kb will take students a very long time to download or print. Confirm the article was scanned with the correct resolution and image type (B/W images and not grayscale or color). If grayscale or color is required, break up the material into several smaller files and attach them to a single document.

1. From the main ERes homepage, select "Admin Login"
2. Login
3. Select the link to the course you wish to add the document(s) to.
4. Select "Documents & Copyright"
5. Select "Add Document"
6. Select "Add New Document" (If you know that you already created this document, you should select "Select one or more existing Documents".)
7. Enter the Document Title. # of pages is optional but helpful to students
8. Select "Bibliographic Information" to add Author and any other desired source information
9. Save

Attach file to the document. Choose a file to attach to the document, either by transferring file or selecting file from the list of faxed documents.
NOTE: Documents send via fax will already appear in the "DocuFax Staging Area" on the right of the screen. They can be transferred by clicking on the paperclip. The DocuFax Staging Area is shared by everyone, so please do not attach or delete other people’s faxed documents. You can view the document and confirm that it is yours by clicking on the document name.

10. If the file is not already in your "User Staging Area" on the right, choose "Transfer File(s) to Server". This opens a window and can browse and retrieve up to five documents. Documents will be placed in the "staging area". NOTE: File names are displayed to the students so they should be descriptive. File names cannot have any special characters (e.g. punctuation) or spaces.
11. Click on paperclip of desired file to attach it to the document. Usually only one file is attached to each document.
12. Passwords should not be given to documents.
13. Click on "Done"
14. Other Functions under "Add Document"
• Web Link (URL). Creates a link to course material on other web sites. Used mostly by instructors.
• Hark Copy Information. Create a reference to Hard Copy reserves. It is not necessary to create links to items on standard reserve.
• Quick Text. Used by instructors to type notes to be accessed as reserve readings.

Creating Folders


1. Login and select the course you wish to manage
2. Select “Page Management” (usually the window defaults to this tab)
3. Select “Manage Folders”
4. Create a folder. Only Title is required. Do not add a password to the folder. Location should be “Root Level”, unless you want to place the folder within an existing folder. SAVE
5. Select “Documents and Copyright”
6. Select one document to add to the folder and click on “Modify Selected”
7. Make sure the “Page Specific Info” tab is highlighted
8. Use the “Place in Folder” drop down menu to select the folder for the document. SAVE
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